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Executive Assistant to Senior Executive

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Job Type
Direct Hire
Jun 28, 2017
Job ID
Executive Assistant To CIO
A prestigious global investment management firm with over $360 billion AUM based in midtown is looking for an Executive Assistant to support the head of Global Legal Tax Policy.  This is a high exposure position in the executive offices where polish, attention to detail, a pro-active attitude and organizational skills are key.
 About the Job:
  • Manage complex calendars including scheduling appointments, confirming and coordinating meetings
  • Answer multiple phone lines and act as a gatekeeper
  • Schedule complex domestic and international travel arrangements (required skill)
  • Format and print documents and emails, prepare materials for meetings, PowerPoint advanced skills required
  • Create documents by drafting off of templates and/or proofread documents
  • Complete detailed expense and out of pocket reports including tracking receipts and charge codes, track and process invoices
  • Work on various ad-hoc projects including presentations and events
  • Maintain and organize files
 About You:
  • 4 Year College degree from a top college or University
  • AT LEAST 4 years experience working in a financial services firm for Senior Executives
  • Excellent written and verbal communication skills
  • Ability to prioritize and work under pressure
  • Highly organized, resourceful, detail-oriented
  • Excellent Microsoft Office Suite skills, Word, Excel, PowerPoint and Outlook
  • "Team player", personable, polished and friendly demeanor.  Sense of humor also appreciated  

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